Activation of electronic invoicing

Please complete the form below to register for electronic invoices.

For more information, please scroll down for frequently asked questions. If you still wish to discuss this service, please contact your credit controller or email accounts@reca-uk.com

Company details

Your Name

Contact Telephone Number

Business Name

Business Postcode

E-mail address of the invoice recipient

Sent successfully

Thank you for activating the electronic invoicing.

We will make the adjustment as soon as possible.

Electronic Invoices – FAQ

What does electronic invoice mean?

We are offering our customers the opportunity to receive future invoices by email as a PDF attachment (instead of by post in paper form). As a result of the redrafting of Art. 14 Paragraphs 1 and 3 of the Value Added Tax Act (UStG) by Article 5 no. 1 of the Tax Simplification Act 2011 of 01/11/11 (BGBI 2011 I p. 2131), the legal regulations concerning electronic invoicing for sales tax were revised on 01/07/11. Henceforth, invoices (without an eligible digital signature) and other documents that are sent by email can be authorised for the deduction of input tax.

What are the benefits to the recipient of electronic invoices?

There are a number of advantages:

Protecting the environment
The service is free of charge
Compliance with tax regulations
Independence from third parties – no loss of documents in the post
Simplify archiving (in original state for tax reasons)
Invoices can easily be distributed internally for approval via email – this saves time and administration costs
There is no need for paper storage or for shelves full of file folders

Can a paper printout be archived instead of the electronic invoice?

No. Electronic invoices as per Art. 14 Para. 1 p. 8 of the Value Added Tax Act (UStG) in its latest version must be kept electronically. Storage exclusively in paper form is not permitted for tax purposes as this would undermine the right of the financial authority to access data (Art. 147 Para. 6 of the Tax Code (AO)).

In what format is the electronic invoice sent?

You will receive an email containing one PDF document.

How can I activate electronic invoicing?

Any customer wishing to receive future invoices by email may fill out the form above for this to be activated.

How can I request another copy of an invoice?

A copy invoice can be requested by emailing accounts@reca-uk.com.

Is there a charge for this service?

No, the service is free of charge.

Where can I change my email address?

By emailing accounts@reca-uk.com

Firewalls and spam filters

Your firewalls and spam filters should allow emails from RECA-UK. If the electronic invoice still hasn’t arrived in your inbox, please check your email program settings to see whether a spam filter has filtered the message out.

Can I cancel the electronic invoicing service?

If you are not satisfied, you can cancel electronic invoicing at any time. Just send an email to accounts@reca-uk.com